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STAFF NEWSLETTER
Updates and Announcements: July 2022
HUMAN RESOURCES
  • Open Positions
    • Student Support Coordinator in various locations across our network. Positions will start in mid-August.
    • Hiring in your community? Please help us spread the word! Share with building contacts and community partners or on your social media.
    • If you are interested in learning more about the positions, their essential functions, experience, and qualifications needed, please visit our career page here: http://cismidamerica.org/careers/
  • Nominations are being accepted for August’s Employee of the Month
    • Don’t forget to get your nominations in by July 25. Click here to fill out the nomination form or get more information on the X: Drive in the Staff > Bulletin Board > Employee of the Month Info folder.
  • Summer Engagement Conference
    • The Conference is almost here! Final information will be coming to your inbox soon. If you haven’t signed up for a Breakout Session, it’s not too late.  We can’t wait to see you!
FINANCE & TECHNOLOGY
Technology
  • There are a lot of phishing scams that are starting to pop up, so please be aware and do not click on any suspicious links. Email Bobbie Jo Ray if you are unsure.  Some things to remember:
    • All voicemails to the Central Office go to Sabine Jones, and if it is for you, then you will get an email directly from Sabine with the attached voicemail. We do not use an outside provider.
    • No one in the agency will request that you purchase anything. Please confirm any requests of this nature by directly calling the individual that it appears is requesting this of you.
    • If you want to change your direct deposit, HR will confirm this with you over the phone after the request is made to ensure you are the person requesting the change.
Central Office
  • Remember to contact Sabine Jones, Office Manager, to reserve any of the conference rooms for use.
  • Starting 7/15/22, we have a tenant occupying the Finance Wing of the building. Please be courteous of noise levels and overall space sharing.  If you have questions, reach out to Sabine Jones.
 Finance
  • Please submit all expense reports weekly, not monthly.
  • All PTO and Reserve balances will be updated in Paycor this week, and Bobbie Jo Ray will send out an email once this is completed. Please continue to submit your time off requests even though the balances look off.
PROGRAM OPERATIONS
Celebrating Program Operations Staff
  • Strong Program Director leadership = strong staff performance - During the most recent validation of the Student Goal Achievement and Exit/EOY data, about 400 rows were found to need corrections, which was about 11% of the total rows reviewed, and only about half affected the Student Outcomes. These are incredible results in any year, but more so with a brand new system and all the changes that come along with it! (We usually hit around 15-18% needing corrections, with about half affecting the outcomes.) CONGRATULATIONS TO THE WHOLE POPS TEAM!
     
  • Imelda Panuco, the SSC at State Street ES in Topeka, has been named a 2022 YWCA Women of Excellence Award recipient for the YWCA of Northeast Kansas in Topeka. Check out this link for more information and share the news on Facebook.
SY 21-22 Program Performance Data
  • Our SSC’s provided 34,946 hours of individual and small group support this year, averaging 9.7 hours of support per student.
  • 278,637 basic needs items were distributed to students and families over the course of the school year.
  • Over 13,000 parent check-in’s were provided this school year.
  • Alumni Allies Network – Finishing the year with 43 alumni on caseload. These students met with Leslie Harmon outside of the school. Each of them completed a graduation plan and a sustainability matrix.
DATA & EVALUATION
  • Data Operations - Apricot360 is going through final updates and enhancements for SY22-23
  • Strategic Evidence Plan Development – This effort working with the outside firm, Project Evident, is moving right along, with great input from a cross-departmental team.
  • Accreditation – Formerly known as TQS (Total Quality Systems), CIS accreditation standards and the process have been renamed ‘CIS Accreditation.’  New standards focus more on protecting our organization from risk from the minute details of tracking certain student data points.
DEVELOPMENT
  • Bo’s Hog Wild BBQ & Kidsfest: Mark your calendars for Saturday, August 27th, and plan to join us for the 35th – yes, 35th – Bo’s Hog Wild Brewfest, BBQ & Kidsfest. The event features a new format this year and is packaged as a family-friendly event from 4 – 9 p.m. The Kidsfest activities will be staffed from 4 – 5:30 p.m. and include face painting, a live animal petting zoo, water balloon toss, hay bale climbing, Frisbee toss, and many more! The BBQ and Brewfest portion of the evening is 6-9 p.m. and features BBQ from four different barbecuers and beverages from six other micro-breweries in Ottawa and Lawrence. You can enjoy a meal and drink while listening to music under the stars from two live bands. This event's proceeds go to support four non-profit organizations in Douglas and Franklin Counties – CIS of Mid-America, Ottawa DARE, Douglas County CASA, and JustFood.
    • Bring your lawn chair and friends for an enjoyable evening outside while supporting the young people in Ottawa and Douglas County. Watch for more information soon on volunteer opportunities at this event, and click here to get tickets Children do not need an admission ticket for either event.  The event is at 393 E 1400 Road, Baldwin City, KS.
  • The Ducks are Back! The Topeka Duck Race is back at Lake Shawnee on September 17th and you could win some $$$!
    • Shout it to the mountain tops, click here, and adopt a duck!  Your “adoption” – 50% of your adoption fee -- supports Communities In Schools of Mid-America and gives you the chance to win some nifty prizes.  Are you curious about the nifty?  Adopt a duck to find out – you could win a Sporty 2012 Ford Escape, diamond stud earrings, and gift certificates from downtown Topeka businesses like The Pennant, Ash Boutique, Shana Cakes, White Linen, and Iron Rail Brewing, PLUS a chance to win $1 million dollars!
COMMUNICATIONS
  • Network Newsletter & Podcast
    • Our recent network newsletter featured a Letters from the Lunchroom podcast with Susan Hill, the Student Support Coordinator at Parsons Middle School in Parsons, Kansas. We invite you to listen to Susan's story, because her passion for working with students is contagious! If you are interested in being featured on a future podcast, please send us a message and we'll be in touch with you.
  • Staff Photographs & Sharing Opportunities
    • The Summer Engagement Conference is nearly here. During the event, all staff will be invited to sit for a new headshot. We'll also offer an opportunity to record your perspective and experiences as part of CIS of Mid-America staff. Your thoughts could be shared in a future blog, newsletter, or video, and will help to amplify the incredible work being done throughout our agency. Stay tuned for more information.
CELEBRATIONS
  • July Employee of the Month: Leslie Harmon, Special Programs Manager.  Here's what the nominator had to say about Leslie:
Leslie truly cares for each and every one of our graduates and makes a point to get to know them on a one-to-one level. Leslie is caring, kind, compassionate, and genuine and this is shown through the relationships she has built with both staff and students in the little time she has had this year. Leslie is always up for a challenge and does not back down when things get tough. Leslie really is encouraging students to “succeed in life!”

Congratulations, Leslie!
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