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Check out the March 2019 HR Connect!
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March 2019
Welcome to the State of Vermont
 
Where You and Your Work Matter 
Commissioner's Message
I’m excited to talk about our new Infants in the Workplace program now available to state employees. We’ve learned from other states and private employers who have adopted similar policies, this can result in increased employee retention, boosted morale, increased teamwork and greater capacity among participating parents.  The policy will allow a state employee the option to bring their infant children up to the age of six months to work.  Eligible parents must apply to participate, and agencies and departments are encouraged to opt in to the program.
 
Tuesday, March 5th is Town Meeting Day, and this Vermont tradition is a day when citizens across Vermont come together to discuss local issues, vote on town budgets, and elect local officials. Whether your community votes on local issues next week or later this spring, I encourage everyone to learn about the issues impacting your town and to exercise your right to vote.  To find out where to vote, poll hours and more, visit the Secretary of State's website.
 

In this Issue:

Important Information for State Employees using SuccessFactors Career Site

We have seen many State employees using our external careers site to apply for positions. It is very important that all State employees login to SuccessFactors as an internal applicant to search and apply for job opportunities.

Why?

  • Active employees who apply externally cannot be hired into a new position without intervention from HR – this takes additional effort for you and us and can delay the process.  
  • If you are an active State Employee and applying as an external applicant, you will not see Department only postings you may be eligible to apply for and could miss out on potential opportunities.

Here’s a link to our internal site. You can also access by going to the SuccessFactors widget on the DHR homepage.
 
If you find yourself on the external site (careers.vermont.gov), you can easily navigate to the internal site before job searching/applying by clicking the “Current State Employees Login” in the top navigation bar.
 
We want to make sure you have the most positive candidate experience possible! If you have any questions, please reach out to us at  DHR.recruitment@vermont.gov.
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Find Out Your Dental Score for a chance to win Wellness Prizes!

Do You Know Your Dental Score? 

Complete your free and confidential HOW® oral health self-assessment by March 31st to be eligible for wellness prizes!

With science showing a connection between good oral health and overall health, it’s important to know how your oral health is doing.

Complete a confidential oral health self-assessment to Know Your Score and:

  • better understand your risk for oral disease.
  • be entered to win an electric toothbrush and other fantastic wellness prizes!
  • share your results with your dentist.

Your dentist can perform a clinical version of the assessment and based on your clinical score, you may be eligible for additional preventive benefits through Northeast Delta Dental’s HOW® program.

HOW® stands for Health through Oral Wellness® and is a unique wellness program designed to promote good oral and overall health by focusing on each person’s individual oral health needs. At-risk patients will qualify to receive extra preventive benefits at no extra charge – services such as additional cleanings, fluoride, or sealants for children and adults.
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ADS Tip of the Month!
Review Office 365 User Accounts!

Did you know ……

You can review your current list of Office 365 licensed users for your agency/department?

The list is updated monthly.  For those of you who are responsible for new hires, terminations, please review monthly to ensure that users are properly terminated.  Otherwise, your agency is holding a license that could be given to a new user elsewhere.  In addition, you are leaving access open to systems for an employee who should no longer have it.


LANDesk tickets should be submitted with any user updates and changes.
ADS Service Desk
802-828-6620
https://itsupport.vermont.gov
 
ADS Public Website
ADS Intranet
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Child Care Reimbursements Deadline: April 15, 2019

Do you need help finding quality child care or paying for it?

The VT/VSEA Child & Elder Care Committee may be able to help. You can apply for child care
reimbursement in our annual program. Child care provided by licensed day care facilities or registered day care homes could be eligible for reimbursement.

You can get more information by visiting the DHR website under Employee Support.
Child Care Referral can help you find quality child care.

The deadline for submitting for Child Care Reimbursements is April 15, 2019.

If you have further questions please call 1-800-287-8322.

Look to CAPS and LINC
to help grow your career!

CAPS offers many professional development opportunities. See the following for a few examples and visit LINC for details.  

Effective Business Communication
Learn how to communicate through writing on paper or the computer in a business setting. In this course, you will practice writing a variety of letters that reflect current word usage and up-to-date formats. Your writing skills will improve as you learn to write professional memos that are brief but concise and clear.

Civility and Unconscious Bias in the Workplace
Fostering a respectful workplace is critical in today’s workplaces. Yet the ways we interact with and react to the people around us are heavily influenced by our biases. You will discover surprising ways your thinking is constantly controlled by your subconscious. Learn how to keep unconscious biases in check for a better functioning, more respectful workplace.
 
Influencing When You're Not in Charge
Even if you are not in charge, you still can establish effective working relationships and positively influence your work environment. This one-day class focuses on influencing skills and attitudes. Participants will brainstorm effective responses to a variety of workplace situations.
 
Managing Upward
Discover how to be the most effective employee possible while providing value for your supervisor and the state. Learn techniques for developing positive working relationships with those above you in the organization.

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Employee Engagement Survey 2019

Thank you!
 
The 2019 Vermont State Employee Engagement Survey has now closed.  Overall, we received a response rate of over 55%, with several departments near 100%! Thank you for participating!
 
The results of survey are expected to be available in May on the Employee Engagement Survey page of the DHR website.
Please contact DHR.Survey@vermont.gov with any questions.
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LiveWell Vermont kicks off Around the World Challenges: Phase 2!
The 2019 Incentive Program: Start Small Go Big! kicks off Phase 2 of its Around the World Challenges, which runs March 18-April 8th.
Registration for this challenge runs March 4th - March 24th
  
Learn about the Blue Zones where people live long (many over age 100!), healthy, active lives. Our 2nd and 3rd Stops: Sardinia, Italy and Okinawa, Japan! 
Log steps and all activities and help the State walk around the world AGAIN! We have almost completed our 2nd world tour!! 
Visit the Wellness Challenge page to learn more or register on your LiveWell Vermont portal

Successful completion earns you 60 points in the 2019 Start Small, Go Big! Incentive Program. 
Questions? Email LiveWell Vermont or call 802-828-7308.
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March
Payroll Updates
The State of Vermont Tax Department recently released a new Vermont W-4 Withholding form. The intent of the new form is to help employees more accurately withhold from their pay checks the amount of Vermont income tax needed to meet their annual tax liability. Before completing and submitting a new form, it is suggested employees review current withholding (displayed in top right-hand corner of Pay Advice) to determine if current withholdings sufficiently meet tax obligations.
 
If too much or too little tax was withheld in 2018 (which will be known after filing 2018 taxes), please use the Vermont W-4 form available on Department of Human Resources Payroll page to submit changes for the 2019 tax year.  
  • Changes to Federal Income Tax withholding should be made in Employee Self Service.
W-2’s and 1095-C’s for the 2018 tax year were mailed in January. Current employees may obtain copies of current and prior year W-2's from within State firewalls in VTHR Employee Self Service, under Payroll and Compensation tab.  
  • Please refer to “Understanding Your W2” for detailed information on the amounts represented in each box of the W-2. 
    • Note that Box 14 contains only up to 4 amounts. For additional deductions not listed in Box 14, refer to the Pay Advice in Self Service for year to date totals.
  • Please refer to DHR Form 1095-C Example for helpful information about this tax form.
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Prudential Retirement
EARN 80 WELLNESS POINTS!
As part of the 2019 LiveWell Vermont Start Small, Go Big! Incentive program, you can earn 40 wellness points by scheduling a no-cost appointment with a Prudential retirement counselor and completing the post-appointment survey on the LiveWell Vermont portal

YOUR RETIREMENT COUNSELOR CAN HELP YOU:
Enroll in the plan
Learn about investing
Consolidate your outside accounts
Find ways to help you save for the future
Review and refine your retirement strategy
 
Schedule your appointment on your LiveWell Vermont portal or call 802-828-7308.

If you are already enrolled in the 457b Deferred Compensation Plan with Prudential, we encourage you to complete your Financial Wellness Assessment before meeting with your counselor.  It is not required but it’s worth an additional 40 points! You can access the Financial Wellness Assessment by logging into your account. Once you complete your Financial Assessment, be sure to check off the Healthy Habit in your LiveWell Vermont portal to earn the additional 40 points! 

If you are not currently enrolled, you will need to meet with a Retirement Counselor and do the Financial Assessment with him/her at your appointment. Meeting with a Counselor does not obligate you to enroll or contribute any money.  You are eligible to earn 80 points for just for participating in the meeting and doing the financial wellness assessment at that time.  Be sure to complete the post-survey and check off the Healthy Habit for points!.
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Department of Libraries Tuesday Talks
March 19th: 12-1PM

VTLIB is proud to present another speaker for the state employee speaker series Tuesday Talks.

This month the event will be on: 
March 19th: 12-1PM
Pavilion Auditorium.
109 State Street
Montpelier
 
The title of the March talk is “Vermont Visions for a Multicultural Future: Unleash Your Creative Authority,” with guest speaker Curtiss Reed, Jr. Demographers indicate the number of consumers of color in the nation will overtake the number of white consumers in a scant 24 years. Business, civic, and town leaders must begin exercising their creative authority to make our communities competitive in a rapidly increasing racially diverse marketplace.
 
Curtiss Reed, Jr. serves as executive director of Vermont Partnership for Fairness & Diversity, an organization that works to strengthen inclusive and equitable practices in Vermont. In addition, Reed serves as chair of the Vermont State Advisory Committee to the U.S. Commission on Civil Rights. He is a founding member of Vermont Independent Media, publisher of the award-winning Commons newspaper, as well as founding member of the Brattleboro Community Restorative Justice Center.
 
For more information, please see the event poster here. Please feel free to share the poster and event information in your departments. For more information please email April Shaw or call 802-636-0035.
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Colorectal Cancer: Early Detection is Your Best Prevention! Get Screened!

March is Colorectal Cancer Awareness Month.

Colorectal cancer is the 3rd most common cancer in the US and the 2nd leading cause of death from cancer. There are often no signs or symptoms of colorectal cancer, so everyone ages 50 to 75 needs to get screened. Screening saves lives because it can help catch cancer early, when it’s easier to treat.

There are 3 main types of colorectal cancer screening tests: colonoscopy, flexible sigmoidoscopy and stool tests. Each test has pros and cons. Use this interactive tool to decide which colorectal cancer screening test you might prefer then share the results with your doctor. Together, you and your doctor can choose the best test for you.

Everyone can take these healthy steps to help prevent colorectal cancer:

  • Get screened starting at age 50.
  • Encourage your family members and friends over age 50 to get screened.
  • Quit smoking and stay away from secondhand smoke.
  • Get plenty of physical activity and eat healthy.
For more information, visit the American Cancer Society Website

Preventive screenings, such as a colonoscopy, are worth 25 points in the Start Small. Go Big! 2019 Incentive Program.  Visit the DHR Wellness Incentive page to learn more or call 802-828-7308. .
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National Nutrition Month
National Nutrition Month focuses on the importance of making informed food choices and developing sound eating and physical activity habits. 
EatRight.org has great resources on how small changes in your diet and physical activity can make a big difference. Here are just a few!
30-Minute Workouts for Any Schedule 
Prepare Heart- Healthy Foods for Your Family
Eating Right on a Budget

19 Health Tips for 2019

Check out this Time magazine article about how insurers and physicians are investing in healthy food to fight and prevent disease.
Copyright © 2019 State of Vermont, All rights reserved.


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